Client Name in UK Legal Documents: Meaning, Risks & Verification Steps

What Is a Client Name in Legal Documents?

A client name in legal documents is the exact official name of an individual or business entity receiving legal services, entered precisely as registered (for companies) or as it appears on legal identification (for individuals) in contracts, letters of engagement, and compliance documents in England and Wales. Using the correct client name is essential to assure the enforceability, clarity, and compliance of legal documents.

The client name serves as a core identifier, ensuring there is no confusion over who holds rights and obligations under the document. For a business, this will typically be the registered name found on Companies House or, for sole traders and individuals, the full legal name from a passport or driving licence. The client name appears in legal documents such as contracts for services, engagement letters, and policies, and it underpins due diligence, anti-money laundering checks, and regulatory compliance. Recording the client name accurately is a specific legal requirement for solicitors, reflecting a client’s status as the party legally entitled to receive the contracted services. Errors in a client name can undermine a document’s validity, delay transactions, or expose parties to enforcement and compliance risks, including possible regulator scrutiny.

Mistakes occur if a trading name, alias, or informal reference is used instead of the true legal name. For example, using “Smith Consulting” for a contract when the company is legally registered as “Smith Consulting Ltd” could result in contracts that are unenforceable or difficult to action. In other scenarios, failing to verify a sole trader’s actual legal name (rather than just their brand) can prevent proper identification, cause problems when seeking payment, or impact insurance cover. Legal professionals and businesses are increasingly required to confirm the client name against official registries before drafting or executing agreements, both to protect their own interests and to fulfil Solicitors Regulation Authority (SRA) requirements.

The principle also applies to individuals instructing solicitors. In wills, conveyances, and settlements, the precise spelling and identification of the client by legal name is a safeguard against fraud, disputes, or rejection of the documentation by courts or public bodies.

Example in Practice

A software provider is engaging a new client. The sales team initially draft the service agreement using the name “Acme Tech”. Before signing, the legal team checks Companies House and confirms the full registered name is “Acme Technology Solutions Limited”. The contract is amended to reflect this official client name, ensuring the agreement is enforceable and meets compliance obligations. Had the informal name been used, any dispute over the contract’s parties could have led to delays or unsuccessful claims in court.

Why Client Name in Legal Documents Is Important

Accurately recording the client name ensures that legal documents clearly identify the party receiving services, fulfilling both legal and regulatory requirements in England and Wales. This clarity protects against disputes about the identity of the client, supports enforcement in court, and underpins anti-money laundering and compliance checks. Correct client names prevent costly errors, such as unenforceable contracts, delayed payments, or compliance breaches resulting in regulatory penalties. Understanding this concept is essential for business owners, contracting parties, and professionals seeking to protect their position and maintain efficient, compliant business operations.

Key Features of Client Name in Legal Documents

  • Core legal requirement: The client name must match official registry or identification.
  • Legal threshold or test: A name sufficient to clearly and uniquely identify the client.
  • Procedural requirement: Solicitors must check and record the client name in engagement and compliance paperwork.
  • Risk factor: Use of an incorrect client name can lead to unenforceable agreements or regulatory issues.
  • Practical consequence: Verification of client name is needed for due diligence, anti-money laundering checks, and payment processing.

Legal Framework Governing Client Name in Legal Documents

The Companies Act 2006 sets out the requirements for business names, stipulating that contracts must reference the correct registered company name for limited companies. The Solicitors Regulation Authority (SRA) Code of Conduct requires solicitors to accurately identify and verify client identity at the outset of an engagement, underpinning anti-money laundering laws (such as the Money Laundering, Terrorist Financing and Transfer of Funds Regulations 2017). The Land Registry and HMRC also require exact client names for property transactions and tax filings. Courts rely on the official client name on documents when determining enforceability and party rights. Legal documents not aligning with the official client name risk being void or challenged.

Common Examples of Client Name in Legal Documents

  • A law firm issuing an engagement letter to “Greenfields Estates Limited”, registered as such on Companies House, instead of using just “Greenfields”.
  • An individual instructing a solicitor for a will, who is correctly identified as “Samantha Lucille Prince”, matching her passport, to avoid confusion or inheritance disputes.
  • A consultancy contract referencing the official partnership name “Brown & Hutchinson LLP”, ensuring correct legal identification for obligations and liability.

Best Practices for Client Name in Legal Documents

  • Always verify the client name against public registers (e.g., Companies House for companies, passport or driving licence for individuals).
  • Check for recent changes, such as company name changes or individual name changes by deed poll.
  • Record both the registered company number and the client name on contracts for additional accuracy.
  • Avoid using trading names, abbreviations, or informal labels.
  • Where in doubt about the correct client name, seek legal advice before executing or amending agreements.

Legal Documents for Client Name in Legal Documents

The client name is a required field in a range of formal contracts, agreements, and legally binding documents across business and personal legal matters in England and Wales. Using the correct client name ensures all parties are properly identified and protected.

  • Engagement Letter — The client name sets out to whom legal services will be delivered and outlines the scope and terms with that specific party.
  • Service Contract — The official name ensures the service agreement binds the correct party for all contractual rights and obligations.
  • Non-Disclosure Agreement (NDA) — Accurate use defines the party to whom confidential information will be disclosed and protected.
  • Power of Attorney — The client name confirms the identity of the person granting or receiving powers under the document.
  • Loan Agreement — The correct client name ensures the lender and borrower are clearly and legally identified for enforcement purposes.

Common Misunderstandings

  • Many people believe that any business label or brand name can be used as the client name in a contract.
    However, under UK law, only the full legal or registered name should be recorded to avoid disputes or invalidation.
  • Some assume trading or informal names are interchangeable with legal names.
    However, under UK law, these names are not sufficient for legal documents and may cause compliance failures.

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💡 Real-World Examples of Client Name in UK Legal Documents

To understand how this typically arises in practice, consider the following scenarios in England & Wales:

📌 Example 1: Wrong Company Name in a Consultancy Contract

Emma runs a design agency in Manchester and contracts with a new client she believes trades as “TechMagic Solutions.” She prepares a £10,000 client name contract using only the trading name, not realising the official client name registered at Companies House is “TechMagic Digital Ltd.” When TechMagic later disputes an invoice, their legal team claims the agreement is not enforceable as the wrong legal entity is named. Emma risks losing payment and faces delays and extra legal costs to rectify the contract, underlining the importance of using the official client name in legal documents.

📌 Example 2: Sole Trader Listed as a Business Instead of an Individual

Karim, an IT consultant in Birmingham, agrees to provide monthly services to “SmithIE Experts.” The engagement letter lists “SmithIE Experts” as the client, but the business is actually the trading name of Lisa Smith, operating as a sole trader. When a dispute arises over a £3,000 overdue invoice, Karim tries to pursue the debt. The court rejects his claim, stating there is no valid contract with a legal person unless Lisa Smith’s full name is used as the client name. This causes financial loss and unnecessary stress, showing why the client name definition must be accurate for legal protection.

📌 Example 3: Anti-Money Laundering (AML) Checks Fail Due to Incorrect Client Name

Sophie’s accountancy firm in Leeds takes on a new corporate client for a £6,000 annual accountancy package. Her team enters the client name on their AML checks as “Regal Furniture,” the brand the client uses, rather than the registered company “Regal Interiors Limited.” When the firm faces an SRA compliance audit, regulators flag the error, putting Sophie's practice at risk of penalties or disciplinary action. This highlights why knowing what is a client name and verifying it officially avoids regulatory breaches.

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❓ Common Questions About Client Name in UK Legal Documents

Our expert solicitors answer the most common questions about the client name in legal documents, helping you reduce mistakes and avoid costly compliance issues under England & Wales law.

  1. Does a client name in legal documents have to be the registered company name?

    Yes, if your client is a company, you must use its full registered name as it appears on Companies House records. Using the trading name or abbreviations can make a contract unenforceable or create confusion over who is actually liable under the agreement.

  2. What happens if I use the wrong client name in a contract?

    Using an incorrect client name can lead to serious issues such as unenforceable agreements or difficulties recovering debts. If a dispute arises, the contract could be challenged or even set aside, leading to additional time and legal costs to rectify the error.

  3. Is a client name always a business, or can it be an individual?

    A client name can refer to either a business or an individual. For individuals, you must use their full legal name as it appears on official identification documents. For sole traders, include their personal name and, if needed, their trading name.

  4. What is the difference between a client name and a trading name?

    A client name is the official legal name of the party to the contract, whereas a trading name is an alternative name a business may use in public. Only the client’s legal name has contractual significance, not the trading name, unless both are clearly referenced in the agreement.

  5. How can I verify the correct client name before signing a UK legal document?

    You should check Companies House for companies or partnerships and refer to official identification for individuals. Always cross-check against invoices, letterheads, or other business documents to confirm there are no discrepancies.

  1. Can an error in the client name be fixed after the contract is signed?

    A mistake can sometimes be corrected if all parties agree, usually through a deed of rectification or a formal amendment. However, the process can take time and may involve extra legal costs, so getting it right at the outset is always best.

  2. How can I create or manage a client name in UK legal documents properly?

    We provide AI-powered, lawyer-reviewed document templates that prompt you to input and check the official client name, reducing the risk of costly errors. Our platform validates the information you enter and helps you manage legal compliance with ease.

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18-01-2024

Highly recommended for exceptional service

Karim and his team are very helpful. I mostly liked the free consultation service they offered. It helped me a lot to understand what I needed. I contacted them for immigration service and they provided an exceptional solution.

Iftekhar

09-05-2024

Karim provided a great service...

Karim provided a great service and allowed me to understand the process much more. All cases have a tremendous amount of moving parts which were well explained. Recommended.

DPM Construction

18-06-2024

Karim is very knowledgeable in his field. Great Platform

Karim is very knowledgeable in his field, gives great advice and most importantly is very easy to communicate with.

Speaking with some solicitors can be an intimidating process but Karim’s easy going approach is a breath of fresh air.

Highly recommended!

M S

02-06-2024

Excellent experience with Karim at Go Legal Ai

Excellent experience with Karim.
He was very helpful, polite and an excellent communicator. He is competent and professional
and responded always very quickly to our questions.
We highly recommend Karim.

RS

30-09-2024

Right from the start I knew we were in safe hands with Go Legal Ai

Right from the start I knew we were in safe hands, we had a consultation with Karim and discussed our case with him. We were given a clear strategy at the outset and everything panned out as he predicted. I cannot recommend Karim enough for any legal matter.

Sam

09-01-2024

Karim helped us resolve a commercial dispute...You're in safe hands

Karim helped us resolve a commercial dispute. I would highly recommend him. He’s very competent and caring throughout the process. And involved us in the decision making to get a successful outcome. You’re in safe hands.

May

08-12-2023

Best legal platform for all your legal needs

We have used several lawyers over the years Karim has been the best! He is passionate and has genuine intention to help clients get the best outcome. Always available for us whenever we need his help

Yousuf

08-12-2023

Excellent platform

Many thanks for your excellent work on my behalf, I extremely appreciate your help. You were so thorough, persistent, fair and transparent. I shall always say, I had the best possible solicitor to fight my cause. Thank you!

Evgenia

09-12-2023

Excellent legal support and advice

Karim has assisted in commercial ligitation. He was very helpful, pro active support and gave detsiled advice. I will be using their services in the future for all of my legal requirements.

Asim

24-05-2024

Grateful for an amazing DIY legal platform

We are grateful to Karim who helped our small business recover a debt within a few weeks. Very attentive even outside of normal working hours. Thank you so much!!

Gazi

26-01-2024

Impressive and exceptional service

I recently had the pleasure of working with Karim from Go Legal, and I am beyond impressed with the exceptional service I received. From the very first consultation, it was clear that Karim is deeply knowledgeable and genuinely invested in understanding every aspect of my case. His compassion and dedication to his clients are truly unparalleled.

If you’re looking for a legal firm that combines expertise with a personal touch, look no further than Go Legal. Karim and his team are truly a standout in their field, and I wholeheartedly recommend them to anyone in need of legal assistance. Their dedication to their clients’ well-being and their unwavering pursuit of justice make them an invaluable ally in any legal matter.

Raj

09-07-2024

Professional and very friendly legal platform

Karim, is very friendly and professional. We reached out for advice and process for what we believed was a contract breach issue.

Karim demonstrated a great understanding of contract law and provided invaluable guidance every step of the way – from our initial consultation to the resolution of the matter,

They took the time to thoroughly review the details of my case, patiently answered all of my questions, and provided clear and concise explanations of my options.

Thanks to their expertise, the contract breach issue was resolved efficiently and favourably.

I wholeheartedly recommend Karim to anyone in need of legal assistance. Their professionalism, expertise, and genuine care for their clients truly set them apart. If you’re facing a contract breach or any other legal challenge, look no further.

Samantha

15-04-2024

Honestly the best solicitors

Karim and his team are a god send. We have been dealing with a breach of contract construction dispute for several months which has caused us stress and anxiety. Karim was able to resolve it for us in a few weeks. Honestly the best lawyers I have come across. Diligent and well thought out advice.

Dominic

15-04-2024

Excellent all round!!!

Karim Oualnan at handled a contractual case to a successful resolution. Karim was diligent, always providing great, honest advice in which Karim always put my best interests at the forefront of his suggestions during the case. He is very reliable, trustworthy and always on hand to help. I would highly recommend Karim and look forward to working with him again in future.

Derrick

15-01-2024

Karim is a standout lawyer!

Karim is a standout lawyer! His approach is very strategic and always has the best intentions of the client in mind throughout. I would highly recommend him if you’re looking for a lawyer. You’re in safe hands!

Ceren O.

09-01-2024

Karim is an incredibly meticulous and astute lawyer!

Karim is an incredibly meticulous and astute lawyer who applies a high level of skill and intelligence to his work. There is no one else that I can think of who I would go to solve a commercial dispute due to his ability of solve problems and see the commercial angle and importance of legal issues. As is evidenced by his career so far he is very comfortable with leading on complex matters and you can trust that he will produce an excellent quality of work. He is also incredibly personable, diligent and hard-working.

Ross

13-12-2023

Karim was amazing

Karim was amazing, quick and effective just what you need. Very professional and makes it easy for you to understand everything. Always there when we need help and times of need. Worth every single penny!

Ant

09-05-2024

Absolutely super service and platform!

I received follow up legal advice from Karim that was extremely helpful and really helped me to clarify my situation and decide on my case progression

Absolutely super service.

Paul

09-07-2024

Very reactive and called within minutes. Great platform

Very reactive and called within minutes. Offered us lots of great advice which he didn’t need to offer up for free. Would recommend

Sonny

19-02-2024

Highly recommended

I have known Karim for several years and have nothing but praise for the way he conducts himself professionally. He is an outstanding Litigation Solicitor dedicated to achieving the best solutions for his clients. He is highly recommended

Khurshid

04-07-2024

Great Advice!

I recently worked with Karim at GoLegal and couldn’t be more pleased with the service I received. He provided exceptional advice regarding trademarks and offered valuable business insights. His expertise and thoroughness were evident in every interaction. I highly recommend Karim and GoLegal for anyone seeking professional and insightful legal guidance.

Kyle

30-05-2024

Professional, highly recommended

Thank you so much Karim for your Legal advice
Professional, friendly and helpful
I cannot be more grateful

Highly recommended

Angie Jo Fitness

17-01-2024

Legal Advice

It was astounding how much legal knowledge and experience Karim and the team possessed. They gave good legal advice and handled complicated legal matters with ease. Their handling of delicate situations with professionalism was admirable.

Jabel

26-05-2024

Go Legal Ai

Go-legal Ai has very professional and well mannered people who work hard to make sure your enquiries are dealt with as soon as possible.

Mar

20-02-2024

Second to none - Amazing!

Having spoken to multiple solicitors in the past few weeks I was at wit’s end, I was just as low as could be until I found Karim who gave me the confidence to keep going, his knowledge of my predicament was second to none.

James

19-06-2024

Karim gave me valuable advice and was very helpful

Karim gave me valuable advice and was very helpful
when i was unsure weather to pursue a claim for a Construction contractual dispute.

Jon

28-05-2024

Amazing service and experienced staff at Go Legal Ai

Amazing service and experienced staff. Help and advice was top quality and especially recommend Karim as giving a level of quality service above expectations. Thank you

Abdul

04-07-2024

Amazing service

Amazing service! He’s thorough and ensures no detail is overlooked. With his extensive expertise, he provided me with confidence and reassurance during our legal proceedings. Karim was efficient from beginning to end, and his friendly demeanor made it an unparalleled experience!

Zubair

12-05-2024

Karim was able to offer us some great advice

Karim was able to offer us some great advice in consultation. Very knowledgeable and considerate. Thank you Karim.

Sophie R

23-03-2024

Highly recommended lawyers

I highly recommend Karim as a commercial solicitor. While he worked on my matter, I was extremely impressed with his expertise, professionalism, and client-focused approach. He is a trusted advisor who will provide you with the expert legal advice you need to make informed decisions.

Remi

12-12-2023

Amazing in every way

I recently sought legal representation for a challenging litigation case and go-legal exceeded my expectations in every way. From the initial consultation, it was clear they were experienced and truly invested in getting the best outcome for me.

Karim, was particularly exceptional. His profound knowledge of the law and insightful strategies were invaluable throughout the process. He kept me informed, addressed all my concerns with patience and clarity, and consistently demonstrated genuineness.

Another massive thank you

SB

08-01-2024

5 stars!!

Karim and his team have been excellent in helping our company navigate the regulatory environment in the online competitions and gaming sector. His legal expertise has been invaluable in recent months, and we’re extremely grateful for his knowledge and support.

Liam

16-08-2024

Thanks from core of my heart!

I am writing to express my deepest gratitude for the service Ms.Zareen provided in securing the approval of my child’s Dependent visa following the initial refusal.

From the very beginning, her dedication and professionalism were evident. She took the time to thoroughly understand our situation, meticulously reviewed all the documents, and provided clear, concise guidance on the necessary steps to strengthen our case. Her expertise and strategic approach played a vital role in overturning the refusal.

I particularly appreciate how she maintained clear and constant communication, ensuring we were informed and reassured throughout the process ,showed remarkable attention in preparing our documents & displayed genuine compassion and understanding, which made a stressful situation much more manageable.

Thanks for her hard work and expertise.
We are incredibly grateful for the positive outcome.
Her efforts have had a profound impact on our lives, and we cannot thank you enough.
I will wholeheartedly recommend the services to anyone in need of immigration assistance, knowing they will be in the best hands.

Shah

04-08-2024

Thanks from core of my heart!

I am writing to express my deepest gratitude for the service Ms.Zareen provided in securing the approval of my child’s Dependent visa following the initial refusal.

From the very beginning, her dedication and professionalism were evident. She took the time to thoroughly understand our situation, meticulously reviewed all the documents, and provided clear, concise guidance on the necessary steps to strengthen our case. Her expertise and strategic approach played a vital role in overturning the refusal.

I particularly appreciate how she maintained clear and constant communication, ensuring we were informed and reassured throughout the process ,showed remarkable attention in preparing our documents & displayed genuine compassion and understanding, which made a stressful situation much more manageable.

Thanks for her hard work and expertise.
We are incredibly grateful for the positive outcome.
Her efforts have had a profound impact on our lives, and we cannot thank you enough.
I will wholeheartedly recommend the services to anyone in need of immigration assistance, knowing they will be in the best hands.

Shah

04-08-2024

Went above and beyond

Karim was easy to work with. Slight communication hiccup at the start, but more than made up for it with the work he did on my case. Happy with the outcome.

Jake

04-06-2024

Absolutely amazing

Karim has been so so great, he helped me throughout the whole process and even after. 100% recommended

Kd

17-06-2024

Karim has been absolutely amazing

Karim has been absolutely amazing, really helpful and responses were always really fast. I would 100% go back!

Kd

01-03-2024

Exceptional legal expertise and compassionate support

I am extremely pleased with the legal services provided by Karim and his team. Their expertise, professionalism, and prompt communication made a significant difference in my case. I also appreciated your display of empathy and understanding during a potentially stressful period for me. Your compassionate approach was truly valuable – a massive bonus for me personally. Highly recommended!

Justin

09-12-2023

Karim provided exceptional service

Karim provided exceptional service, demonstrating a high level of professionalism and competence. He was thorough, responsive, and always ensured that my needs were met promptly and efficiently. His expertise and attention to detail were evident in every interaction, making the entire process smooth and stress-free. I highly recommend Karim for his outstanding service and dedication to excellence.

TW

01-06-2024

Karim is an immaculate professional

Karim is an immaculate professional, going above and beyond to excel in his service. Couldn’t recommend highly enough!

Aman

11-12-2023

Exceptional service from Go Legal Ai

Karim was exceptional at providing me advice to my matters. He was attentive, knowledgeable and approachable. Moreover, GoLegal is a great platform for open-sourced legal information.

Antonio

30-04-2024

Go Legal Ai helped me a lot!

The owner of Go Legal helped me with the process of filing a pre-action protocol proforma and it went smoothly. I totally recommend their professionalism and also dedication.

Muizz

08-12-2023

Karim is an amazing asset to have in your corner

Karim is an amazing asset to have in your corner. Can’t recommend him and his team enough

Thomas

03-06-2024

Karim was extremely helpful and knowledgeable!

Karim was extremely helpful and knowledgeable.
Gave me sound advice on what I needed to do.

Steve

19-01-2024

Very helpful and informative

Very helpful and informative. Takes the time to address the details

Gotch

19-07-2024

Very helpful and friendly platform...

Very helpful and friendly impartial advice. Extremely thankful for the patience and time.

Louis

31-01-2024

Karim had exceptional dedication

Karim had exceptional dedication, a positive attitude and provided very helpful guidance. He constantly went above and beyond in every aspect.

Andre

08-12-2023

Great advice from the start

Great advice from the start, completely understanding & happy to discuss anything that your unsure about concerning

Robert

16-01-2024

Fantastic service given and a lot of help

Fantastic Service given and alot of help regarding ex business partner/supplier giving harassment and defamation. A cease and desist letter was recommended to resolve the issues. Definitely recommended.

Nick

17-06-2024

Exceptional platform and service throughout!

Exceptional service throughout the whole process. The information and advice provided was first class and exceeded my expectations.

Gavin

17-06-2024

I am delighted to share my heartfelt gratitude!

I am delighted to share my heartfelt gratitude and utmost appreciation for Zareen, the immigration consultant who expertly guided us through the British naturalisation process for my wife and two kids. From start to finish, Zareen’s exceptional service and unwavering confidence made an enormous difference in our journey.

Zareen’s expertise and professionalism were evident from our very first meeting. She thoroughly understood the complexities of our case and approached each challenge with a calm and positive demeanor. Her extensive knowledge of the naturalisation process and her ability to anticipate and address potential issues reassured us every step of the way.

What truly set Zareen apart was her constant communication and feedback. She kept us informed about the progress of our application, providing timely updates and constructive insights that helped us stay on track. Her positive attitude and encouraging words were a source of comfort, especially during moments of uncertainty.

Zareen’s dedication and meticulous attention to detail ensured that all our documentation was accurate and complete. Her proactive approach in preparing and submitting our application demonstrated her commitment to achieving the best possible outcome for our family.

Thanks to Zareen’s exceptional guidance, we successfully obtained British naturalisation for my wife and two kids. Her professionalism, confidence, and unwavering support made an otherwise daunting process smooth and stress-free. I wholeheartedly recommend Zareen to anyone seeking an immigration consultant who genuinely cares about her clients and delivers outstanding results.

Thank you, Zareen, for your outstanding service and for helping our family achieve this significant milestone. We are forever grateful for your expertise and support.

Aziz

09-07-2024

Professional and reliable

Karim is knowledgeable and very attentive in all details ensuring the process goes smoothly and transparent, Also very professional and reliable, throughout the process making it easier and more prompt, I definitely recommend it 🌟🌟🌟🌟🌟🌟

Rosana

17-05-2024

Excellent to have warm personable help!

Excellent to have warm personable assistance

Clare

16-10-2024

Thank you for the help!

Would highly recommend for drafting any contractual documents. Stand out firm

Ash

08-12-2023

Exceptional!!

Called in for information regarding my dissertation on civil law and was kindly provided with very useful information.

Ella

05-05-2024

Thank you Go Legal Ai!

Since I was in need of a lawyer, Karim was my go to. He was really listening to me and I felt heard. Thanks for your help

S D

02-03-2024

Great Platform!

karim gave me a call back and gave me advice on what I should do. Thank you

A Khan

12-03-2024

Very helpful!

Very helpful! Thanks Karim

MJ

26-06-2024

Free Consultation!

He listened and provided very good advise

Sola

04-07-2024

Recovered money for dispute

Great platform. Thank you Go Legal Ai

Maria

08-08-2024

Very caring and professional company

Very caring and professional company…

LJohn

12-05-2024

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